VA Support Examples

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Business Admin

Activities can include:

  • Appointment settings/reminders

  • Calendar management

  • Inbox management

  • Outlook declutter

  • File management

  • Productivity hacks

  • Assist with Microsoft 365 account

  • Send out email campaigns

  • Set up and integrate systems & processes e.g. Trello, Notion, Xero, Calendly, 365, Zoom, Adobe, Canva, Planoly, and many more

  • Data collection and entry

  • Set up and manage CRM systems; HubSpot

  • Minute taking

  • Create, send and chase invoices

  • Source and supply office facilities

  • Onboard and offboard clients

  • Set up SOPs

  • Arrange and manage company Conferences, product launches, networking events. From sourcing venues to create and send after event surveys/feedback

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Personal Lifestyle

Activities can include:

  • Gift purchases for friends/family (birthdays, celebrations)​

  • Send thank-you notes

  • Research and book restaurants and hotel reservations

  • Book theatre tickets

  • Create ' Location Day trips' from A-Z; activities, transport, food & drink

  • Source and manage service providers, from plumbers to florists

  • Book personal appointments; medical, beauty

  • Manage household utilities

  • Create filing systems for family documents/household

  • Venue and entertainment sourcing for birthday parties, events, anniversaries

  • Creating and sending invitations

  • Source decorations, suppliers

  • Gift bags

Image by Claudio Poggio

Travel Arrangements

Activities can include:

  • Research & shortlist destinations

  • Hotel bookings

  • Flight arrangements; from economy to private jets

  • Manage corporate memberships e.g. Marriott Bonvoy, Emirates, etc

  • Ground transport/chauffeurs

  • Research visa applications and processes

  • Passport renewal reminders